Job Vacancies

POSITIONExecutive Assistant
JOB STATUSfull time
REQUIREMENTSDepartment: Academic Affairs

Position reports to: Vice President of Academic Affairs/Associate Vice-President of Academic Affairs

Key responsibilities and Duties:

Assists the VPAA in daily operations;
Receives visitors/ students/ parents, advises students if necessary, explains about academic programs, etc;
Assists in organization of any events, seminars, conferences and workshops;
Communicates with Executive staff, other KIMEP employees, administrative support staff, and outside people regarding meetings. Responsibility also includes ordering and setting up refreshments;
Coordinates and makes all travel arrangements and car reservations for the VPAA/AVPAA;
Assists the VPAA/AVPAA with special projects, and development of procedures and processes to help each department run smoothly;
Picks up and distributes mail for VPAA on daily basis;
Responds to e-mail messages from students and informs the VPAA on daily basis;
Coordinates office activities and appointment schedules and calendars, arranges meetings,
develops and recommends office procedures and systems, ensures smooth office operations;
Receives and distributes incoming mail, reviews and evaluates mail to identify those items requiring priority attention to the supervisor, requests additional information to support incoming mail, if necessary, prior to reporting to the supervisor;
Processes payment invoices, prepares expense reports;
Receives and screens communications to the supervisor including telephone calls and e-mail messages and provides assistance using independent judgment to determine those requiring priority attention; prioritizes, channels and facilities communication from department heads, department assistants;
Independently responds to letters and general correspondence of a routine nature;
Performs other duties as might be assigned by VPAA, AVPAA
Qualifications: Bachelor's degree with 1 (one) year of relevant experience, fluency in verbal and written English, Russian and Kazakh; possesses excellent judgment, intuition, and reasoning priorities; maintains confidential work of Academic Affairs; works cooperatively with others in a sometimes busy environment; advanced computer skills in MS Word, Power Point, Access etc.; tact: poise, good interpersonal skills.

Interested applicants can apply via our HR Portal: till September 24, 2021 inclusive. Please indicate your salary expectations (gross, KZT per month).

Please send all inquiries to:
Elmira Kabiyeva, MBA
Career&Employment Services
Tel +7(727)2374829 (1018), +7 701 765 53 95